Benefits of Microsoft Office 365 OneDrive
Anytime, Anywhere Access to Files
One of the benefits of Microsoft Office 365 OneDrive for Business is that it operates within the cloud, so you don’t have to log in from a particular workstation or device to get access to your files. You also don’t need to be physically in the office or logged into your work network, unless the IT department specifically configured OneDrive with this deployment option. Your telecommuting days or business trips become more productive when you aren’t struggling with insufficient remote access to work.
Collaborative Office Document Editing
You get through a project much faster when your team all views the same document version. OneDrive for Business integrates with Word, Excel and other applications for streamlined collaboration. You see changes to the document in real-time through the co-authoring feature, as well as a color indicator displaying where your coworkers made changes.
You also stop the cycle of requesting revisions, updates and other changes through email, which gets frustrating when juggling multiple versions of a file. OneDrive improves your data quality by giving access to a single centralized document. Version control lets you restore the file back to a previous state, which helps when your team doesn’t agree on the changes or someone accidentally deletes critical information.
User-Friendly Interface
You also don’t have a complicated or hard-to-use interface with OneDrive. It’s almost identical to the personal version of OneDrive, so you don’t have much of a learning curve if you already used that product. Otherwise, the UI design offers intuitive controls for anyone familiar with Windows file manager. Your folder and file list allows you to easily look through your owned and shared documents.
Document Sharing
OneDrive’s robust document sharing features provide another key business collaboration benefit. You have several ways to share files with your organization and with external users. Link sharing creates a direct link to the document, which allows internal or external users to access the information.
You can set the document to require a sign-in, which limits sharing to your internal organization accounts only. If you need to make an external link accessible to an external contributor, but you don’t want to keep that link active forever, the expiration date feature automatically disables the link at a specific time. Your documents can be read-only, which prevents any changes, or you can allow the viewer to make edits. Know more about the benefits of OneDrive migration in detail.
I hope this information will be helpful!
Mark Wilson